How do I set up the meeting notetaker?

The notetaker is Vai joining your video calls to record, transcribe, and write up what was said, so you can stay present in the meeting. This article covers connecting your calendar and adding the notetaker to a meeting.

Before you start

The notetaker reads your meetings from Google Calendar, so you connect that calendar first. Vai can join a meeting that has a video call link in its calendar event.

Set up the notetaker

1. Open Meetings. Open the Meetings page from the sidebar.
2. Connect Google Calendar. Click Connect Google Calendar and grant access. Your calendar events appear in the list, each with a status.
3. Add the notetaker. Find a meeting with a video link. Open its status menu and choose Add notetaker. Its status changes to Scheduled.
4. Let Vai join. At the meeting’s start time, Vai joins the call, records it, and transcribes it. When it finishes, a View note button appears so you can open the write-up.

Reading the statuses

Each meeting shows where the notetaker stands. Notetaker off means Vai will not join, and you can add it. Scheduled means Vai is set to join, and you can choose Remove notetaker to call it off. After the call, the meeting shows whether the note is ready, and View note opens it.

Next, see what Vai writes up in How do I get an automatic meeting summary?.