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Bad Client Review Repair Kit for Wedding Planners

wedding planning

client communication

We all get negative client reviews from time to time—don't panic! Here's how to handle them.

Words by 

Lyden Claire Killip

Published on 

June 28, 2023

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Okay, so you got a bad review for your wedding planning business—don't panic!

As a wedding planner, you strive to exceed your client's expectations. However, even the best can have a bad day. Hearing that your client is unhappy or unsatisfied is never pleasant, but don’t let a negative review get you down.

Instead, keep an open mind: use this as an opportunity to learn and improve as a wedding planner. Discover how a negative client review can actually be beneficial for your wedding planning business in the long run.

This article covers:

  • Why client reviews are essential for wedding planners
  • Why bad reviews are not the end of the world for your wedding business
  • A plan of action for dealing with negative feedback from your clients

Why is client feedback important for your wedding business?

The strongest form of marketing is the positive experiences of your previous clients. Prospective clients feel reassured by the recommendations of other couples who have been in the same position. You can use positive client reviews as social proof on your website, across your social platforms, and in other marketing content. Likewise, negative reviews are equally valuable to your business. Constructive criticism provides lessons on how to improve your services for next time and helps you continually grow as a wedding planner.

How to respond to negative feedback as a wedding planner

Be calm and rational

It's normal to feel stressed after reading a bad review. Naturally, your emotions will run high, but the last thing you want to do is fight fire with fire. Instead, give yourself some time to process the situation and don't react to the review until you feel calm and collected. Remember: this is not the end of the world.

Reach out to the client directly

The best way to settle the conflict is to reach out to the client directly. This allows you to explain your side in case of misunderstanding and reconcile your differences. Start by sending an email and offering to discuss further. If both of you are comfortable, invite them to a phone call or, if feasible, a face-to-face meeting. In your initial outreach, remain calm and professional. You do not want to appear confrontational, but rather keen to improve. Give your client time to share their opinion and be open to listening and accepting their point of view.

Reference your contract

It can be frustrating when a review references "problems" that were already addressed in your initial consultations or written into your contract. If this is the case, explain to your client that you were simply acting in accordance with the contract that you both signed. If they had an issue with this agreement, it would have been better to resolve it at the time. Your contract can protect you from claims that could damage your reputation—just one more reason to always have a contract when taking on a project!

Learn to apologize

Apologize—even if it is not your mistake. As a wedding planner, you should hold yourself in high regard. Remaining composed in the face of negative feedback and showing a willingness to resolve the situation speaks volumes about your character and will bolster your reputation as a good, reliable wedding professional. When apologizing, try to answer all the points raised in the customer feedback. A story comes with two sides—theirs and yours. Feel confident in sharing your version of events to paint a complete picture of the situation.

Ask a trusted peer to review your response

Responding to negative feedback as a wedding planner is not easy, so it is wise to enlist the help of others. Ask a fellow professional or trusted companion to check the tone of your message. You want to ensure it is polite, professional, and aligned with your brand. Writing a reply to negative client feedback can take an emotional and mental toll, so the support of a friend can help put your mind at ease.

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